Setup

Setup module is for configuration settings and master entry forms for other modules to run whole Smart Hospital system properly. This module has 14 sections –

1. Settings
2. Patient
3. Hospital Charges
4. Bed
5. Print Header Footer
6. Front Office
7. Pharmacy
8. Pathology
9. Radiology
10. Symptoms
11. Finance
12. Birth & Death Record
13. Human Resource
14. Inventory

• Settings – this section has 12 parts.

• 1. General Setting
  2. Notification Setting
  3. SMS Setting
  4. Email Setting
  5. Payment Methods
  6. Front CMS Setting
  7. Roles Permissions
  8. Backup / Restore
  9. Languages
  10. Users
  11. Modules
  12. System Update
• General Setting – Update your Hospital Name, Address, Phone, Email, Hospital Code (Hospital Code is your hospital registration / accreditation no), Language (language in which you want to run your Smart Hospital), Language RTL Text Mode (for Arabian side languages), Timezone, Time Format, Currency (ISO standard 3 digit currency code), Currency Symbol, Credit Limit (used for IPD module balance amount credit limit), Doctor Restriction Mode (if Doctor Restriction Mode is disabled then all doctors can see other doctors patients in their account and if Doctor Restriction Mode is enabled then doctors can see only their assigned patients in OPD, IPD, OT and Appointment), Superadmin Visibility (if Superadmin Visibility is disabled then superadmin will not be visible to system for other staff users and if Superadmin Visibility is enabled then other staff users can see superadmin in system) and select Current Admin Theme, now click on Save button to update record

For updating your hospital logo click on right column Edit Logo buttons.

Notification Setting – in Smart Hospital there are 6 events OPD Patient Registration, IPD Patient Registration, IPD Patient Discharged, OPD Patient Revisit, Login Credential and Appointment Approved where automated Email / SMS are sending to concerning person’s email / mobile number. To control, when email / sms notifications will be send use Notification Setting.

Check the following at which event, which person receive notification

• OPD Patient Registration: OPD Patient
• IPD Patient Registration: IPD Patient
• IPD Patient Discharged: IPD Patient
• OPD Patient Revisit: OPD Patient
• Login Credential: Patient, Staff
• Appointment Approved: Patient
• Live Meeting: Staff
• Live Consultation: Patient

SMS Setting – for SMS notifications to patient or staff you must have to add SMS Gateway details in Smart Hospital. Add Clickatell, Twilio, MSG91, Text Local, SMS Country or Custom SMS Gateway with the required details. You can add multiple sms gateways but only one can be enable at a time. You can also add any other http api based sms gateways through Custom SMS Gateway but it need to configure SMS Library in source code and require PHP coding skills. Through this you can add any SMS Gateway which supports http based api.

Email Setting – to send emails from Smart Hospital you need to configure Email Setting. Currently Email is available for SendMail and SMTP delivery engine.

Select SendMail email engine to send emails through your hosting SendMail program. By default SendMail is set as Email Engine. SendMail can only work and send emails if your cpanel hosting supports it. If SendMail not sending email then contact to your hosting provider. Since SendMail is easiest but less reliable so check your spam folders in email inbox because sometimes emails detected as spams if using SendMail.

Another option is to use SMTP as email engine. Select SMTP email engine to send email using any SMTP relay. You can use Gmail or any other free SMTP service provider to use SMTP email engine.

To use Gmail SMTP using your gmail email account, enter following details in SMTP Engine –

• SMTP Username: your gmail email id
• SMTP Password: your gmail email account password
• SMTP Server: smtp.gmail.com
• SMTP Port: 587
• SMTP Security: tls

and finally click on Save button to save your settings. After this login to your gmail account then visit: https://www.google.com/settings/security/lesssecureapps    then toggle on.

• After above settings you will receive email successfully but if you are still not receiving emails that means you hosting provider has blocked external smtp ports or services in this case please contact to your hosting provider for smtp issues.
• Payment Methods – there are 8 payment gateways Paypal, Stripe, PayU, Instamojo, Paystack, Razorpay, Paytm and Midtrans available in Smart Hospital. For enabling patient or their guardian to pay IPD bill payment online through Patient Panel then you must have to enter and enable any one of payment gateway. You can add multiple payment gateway details but you can enable only one at a time. Add your payment gateway account details in required fields, then enable that payment gateway.

Front CMS Setting – here we can enable/disable Front CMS, Sidebar, Language RTL Text Mode, check Sidebar Option, upload Logo, Favicon, enter Footer Text, Google Analytics, Facebook URL, Twitter URL, Youtube URL, Google Plus, Linkedin URL, Instagram URL, Pinterest URL and Current Theme (there are 3 default themes supplied with Smart Hospital but you can create your own theme by copying “default” theme with your own name in same folder. For themes /application/views/themes contains php view files and /backend/themes folder contains css, js, images etc. files).

Roles Permissions – here we can create different Roles for staff users and then assign different user permission to this Role. To add new role enter Role Name then click on Save button all existing roles can be see from right side of this page. By default in Smart Hospital you will get 8 user roles Super Admin, Admin, Accountant, Doctor, Pharmacist, Pathologist, Radiologist, Receptionist. You can edit name or permission of these roles except Super Admin.

To assign permission click on Assign Permission button from Action column. At this page you can see Module wise different features and their different permissions. Carefully assign different permissions on roles. After assigning permission, check where it is effecting in system. There are 4 types of permissions present here View, Add, Edit and Delete. Here note that if you are assigning Add/Edit or Delete permission then View permission should be given obviously if you have not given View permission then system can behave inconsistent so in best practice if you are giving Add/Edit/Delete any one permission then give View permission too.

Backup/Restore – for taking backup of your Smart Hospital database click on Create Backup button it will create a .sql file you can Download it on your local system or Restore back in your system or Delete backup file. You can also Restore database file from local system click on Choose File select .sql file from your local system then click on Upload button.

If you want to use auto backup feature of Smart Hospital then you should configure Cron settings on your hosting server for corn url http://yourdomain/cron/autobackup/<your-cron-secret-key> . To generate/regenerate your cron secret key simply click on Generate/Regenerate button under Cron Secret Key section. To view existing cron secret key click on eye icon button.

Setup cPanel Cron Job – Login to your cPanel and navigate to Cron jobs, add the following settings :

• wget -q -O- http://yourdomain/cron/autobackup/<your-cron-secret-key> Change the URL according to your base URL. You can also use some free cron job service like https://www.easycron.com. Mostly the free cron job services have a limit to execute every 20 minutes but it will work well too with Smart Hospital auto backup.
• Languages – to change language key phrases, go your language directory e.g. for English language go to edit file /application/language/English/app_files/system_lang.php . Where as /application/language/English/form_validation_lang.php file is used for validation message text. Languages other than English are translated from language translation engine so obviously many text not translated perfectly up to your mark. We are requesting to other language users please translate text as per your intelligence. Below you can find the list of all 72 languages.

1. Afrikaans
2. Albanian
3. Arabic
4. Azerbaijan
5. Basque
6. Bengali
7. Bosnian
8. Catalan
9. Cebuano
10. Chinese
11. Czech
12. Danish
13. Dutch
14. English
15. Esperanto
16. Estonian
17. Finnish
18. French
19. Galician
20. Georgian
21. German
22. Greek
23. Gujarati
24. Haitian (Creole)
25. Hebrew
26. Hindi
27. Hungarian
28. Icelandic
29. Indonesian
30. Irish
31. Italian
32. Japanese
33. Javanese
34. Kannada
35. Korean
36. Latin
37. Latvian
38. Lithuanian
39. Macedonian
40. Malagasy
41. Malay
42. Malayalam
43. Maltese
44. Maori
45. Marathi
46. Mongolian
47. Nepali
48. Norwegian
49. Persian
50. Portuguese
51. Punjabi
52. Romanian
53. Russian
54. Scottish
55. Sinhala
56. Slovakian
57. Slovenian
58. Spanish
59. Sundanese
60. Swahili
61. Swedish
62. Tagalog
63. Tamil
64. Telugu
65. Thai
66. Turkish
67. Urdu
68. Uzbek
69. Vietnamese
70. Welsh
71. Xhosa
72. Yiddish

 

• For adding new languages click on + Add button from top right side of page, here enter your Language Name & click Save button. Active language can also be select from System Settings > General Setting.

Users – All the users like Patient, Staff can be see here and you can enable or disable them from login to system. To enable or disable user click on toggle button in Action column.

Modules – Smart Hospital comes with 25+ modules but there are 20 modules available to enable/disable from whole system. Disabling any module will be disabled from Admin and Patient at once. It works over Roles Permission module so even you have given permission for module but after disabling module will be disabled from whole system. To enable/disable simply click on toggle button present in Action column.

System Update – From here you can update your Smart Hospital to latest virsion (if available).

Patient – Here you can manage patient’s profile data like add, import, enable disable.

To add new patient click on + Add New Patient then enter patient profile related data then click on Save button

Import Patient is for upload multiple patient data in a single click instead of one by one. For this Select CSV file and click on Import button. You can easily download sample CSV file from here. For this click on Download Sample Data.

Disabled Patient is for seeing all disabled patient.

Hospital Charges – Here first we add Charge Type, for this click on + Add Charge Type button. Now enter Charge Type.

Now we will add Charge Category, for this click on + Add Charge Category button. Now enter Name, Description and select Charge Type like Procedures (is for general ipd charges like doctor visit), Investigations (is for pathology/radiology lab test or other investigations), Supplier (is for other things supply like oxygen charges), Operation Theatre (is for operation theatre charges) and Other (is for other miscellaneous charges).

Now we will add Charges for this click on + Add Charge button. Now enter Charge Type, Charge Category, Charge Code (it is like short code to differentiate two charges for same charge type and charge category), then enter Standard Charge, Description and if there is any TPA (Third Party Administrator or Insurance organization) is present then enter Scheduled Charges For TPA also)

In Doctor OPD Charge, you click on +Add Charge, now select Doctor Name, Standard Charge($). If Charges applicable in TPA, then click on Apply To All.

Bed – here first we will add Floors, Bed Groups, Bed Type.

To add floor click on + Add button then enter Floor Name and Description.

To add bed group click on + Add button then enter Bed Group Name, select Floor and enter Description.

To to add bed type click on + Add button then enter Bed Type Name.

Now to add bed click on + Add button then enter Bed Name, select Bed Type and Bed Group.

At Bed Status page we can check current status of bed.

Print Header Footer – here we will add header and footer in OPD Prescription, IPD Bill, Pharmacy Bill, Payslip.

To add OPD Prescription header and footer click on + Add button now select Header image then enter Footer Text.

To add IPD Bill header and footer click on add button now select header image then enter footer text.

To add Pharmacy Bill header and footer click on + Add button now select Header image then enter Footer Text

To add Payroll Payslip header and footer click on + Add button now select Header image then enter Footer Text

• To add other modules print header footer do the same thing.
• Front Office – .To add Visitor Purpose click on + Add Purpose button now enter Purpose and Description.

To add Complain Type click on + Add Complain Type button now enter Complain Type and Description.

To add Complain Source click on + Add Source button now enter Source and Description.

Pharmacy –

To add medicine category click on + Add Medicine Category now enter Medicine Category Name.

To add supplier click on + Add Supplier now enter Supplier Name, Supplier Contact, Contact Person Name, Contact Person Phone, Address .

To add medicine dosage click on + Add Medicine Dosage now enter Medicine Category, Dosage.

Pathology –

To add Pathology Category click on + Add Pathology Category now enter Pathology Category Name.

To add Unit click on + Add Unit now enter Unit Name.

To add Pathology Parameter click on + Add Pathology Parameter now enter Parameter Name, Reference Range, Unit and Description.

Radiology –

To add Radiology Category click on + Add Radiology Category now enter Radiology Category Name.

To add Unit click on + Add Unit now enter Unit Name.

To add Radiology Parameter click on + Add Radiology Parameter now enter Parameter Name, Reference Range, Unit and Description.

Symptoms –

Here first we will add Symptoms Type, for this click on + Add button. Now enter Symptoms Type.

Now we will add Symptoms Head for this click on + Add button. Now enter Symptoms Head, Symptoms Type and Description.

Finance –

To add Income Head click on + Add Income head button now enter Income Head and Description.

To add Expense Head click on + Add Expense Head button now enter Expense Head and Description.

Birth and Death Record –

You can add input box custom field in birth and death record.

In Birth Record Custom Field , click on + Add button, here you add desired custom field and click on checkbox for Visibility On Print. This will enable your custom field for visible in print certificate.

In Death Record Custom Field , click on + Add button, here click on checkbox for Visibility On Print. This will enable your custom field for visible in print certificate.

Human Resource –

To add Leave Type click on + Add Leave Type button now enter Leave Type Name.

To add Department click on + Add Department button now enter Department Name.

To add Designation click on + Add Designation button now enter Designation Name.

Inventory –

To add Item Category click on + Add Item Category now enter Item Category and Description.

To add Item Store click on + Add Item Store button now enter Item Store Name , Item Stock Code and Description.

To add Item Supplier click on + Add Item Supplier button now enter Item Supplier Name, Phone, Email, Contact Person Name, Address, Contact Person Phone, Contact Person Email and Description.